Job Posting! Summer Events & Residency Assistant, Artscape Gibraltar Point (Two-month Contract)

This summer, come work with us at Artscape Gibraltar Point!

Our Summer Events & Residency Assistant will play a key role in the success of annual summer events and short-term thematic residency programs at Artscape Gibraltar Point, a 35,000 square foot community cultural hub nestled against the magnificent natural backdrop of Toronto Island. Open year-round, Artscape Gibraltar Point hosts a series of music and art festivals, open studio tours, short-term thematic residencies, community celebrations, meetings and fundraisers each year. Since opening in 1999, artists have experienced the unique and tranquil setting of Artscape Gibraltar Point, which provides affordable short and long-term studio rentals for professional artists and arts administrators seeking time and space to focus exclusively on their work. In addition to hosting many weddings and corporate events, our venue has also welcomed meetings, workshops, small conferences and team-building events for many not-for-profit and charitable organizations.

Beginning in June 2016, the Summer Events & Residency Assistant will work 4 days per week (30 hours per week) over the course of 8 weeks under the guidance and supervision of the Managing Director, the Residency & Programming Coordinator and the Sales & Event Coordinator. Shifts will include some evenings and weekends, with a typical schedule running from Thursday to Sunday.

RESPONSIBILITIES

The Summer Events & Residency Assistant is expected to perform the following tasks and responsibilities:

Summer Events

  • Field inquiries regarding event opportunities; host tours for potential clients; assist with bookings in  event spaces
  • Act as a contact for event clients
  • Assist with the coordination and preparation of events
  • Help coordinate and send client and supplier documents and packages
  • Assist in the collection of deposits, final payments and client invoices in a timely manner

Short-term Thematic Residencies

  • Orient all new residency artists to Artscape Gibraltar Point, Toronto Island history and community, and the resources available to all residents (the Assistant will have the opportunity to independently research and work with the Island community to develop customized orientation materials)
  • Manage all residency registration and preparation for the arrival of residency participants
  • Coordinate summer Open Studio Tours program, which invites visitors to enjoy artists-in-residence programming and visit Artscape Gibraltar Point’s studios multiple times each summer
  • Coordinate community celebrations and social activities for artists-in-residence at Artscape Gibraltar Point
  • Facilitate artist pick-ups and drop-offs from the Toronto Island ferry (G licence will be required)

Communications

  • Help manage social media communications for Artscape Gibraltar Point, including generating content for the Facebook page and website so that people are aware of upcoming summer events and residency programming
  • Assist in developing partnerships within the Toronto Island community, including meeting with representatives from local organizations, schools and community members and keeping them up-to-date on opportunities
  • Assist with other administrative tasks relevant to communications

The pay will be $14/hr at 30 hours a week from mid-June to mid-August 2016 (8 weeks total). Artscape will recruit from academic disciplines that ready their students for a placement relevant to the Summer Events & Residency Assistant position at Artscape Gibraltar Point, including:

  • Arts Management/Arts Administration: The Assistant will coordinate arts-related events and interact with a variety of event clients and residency artists, applying his or her skills in communication, community outreach and project management.
  • Communications/Public Relations: The position will provide the student with a platform to build and expand the network of Artscape Gibraltar Point. The Assistant will play a vital role in communicating Artscape Gibraltar Point’s impact, offerings, and opportunities to the hub’s many visitors as well as to residents of Toronto Island, the greater GTA and beyond, applying both research skills and interpersonal and online communication skills.
  • Event Planning: The Assistant will gain hands-on experience in summer event planning, management and reporting.

QUALIFICATIONS

  • Excellent organizational skills
  • Extensive experience with events
  • Strong affinity for technology and computers
  • Demonstrated record of ingenuity and problem-solving skills
  • Excellent written and verbal communication skills
  • Flexible and capable of prioritizing multiple tasks
  • A positive and proactive attitude
  • Must have the ability to communicate with clients, tenants and staff in a professional manner
  • Must be a generalist and fast learner who is always keen to improve skills and gain knowledge
  • Willingness to work collaboratively in an open-concept, team-oriented work environment
  • Must have a G2 or G class license

CANDIDATE ELIGILBILITY

Funding for this position is made possible by the Canadian Government’s Canada Summer Jobs Initiative. Only individuals who meet the following criteria will be considered, regardless of experience and qualifications. Eligible applicants must:

  • Be between 15 and 30 years of age (inclusive)  at the start of the employment
  • Have been registered as full-time students in the previous academic year and intend  to return to school on a full-time basis in the next academic year
  • Be a student in a secondary, post-secondary, vocational or technical program with a focus on Arts Management/Arts Administration, Communications/Public Relations, or Event Planning
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act*
  • Be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations

*Foreign students are not eligible.

DEADLINE FOR APPLICATIONS:  Monday, May 31, 2016 at 5:00 PM

TO APPLY

Please respond with a cover letter outlining the qualifications and experience you would bring to the position.

Applications will be received in confidence by mail or email only:

Attention: Human Resources, Summer Events & Residency Assistant, Artscape Gibraltar Point
Artscape
Suite 224, 171 East Liberty Street
Toronto, ON M6K 3P6

careers@artscape.ca (please note your name and the job title in the email subject line)

All email submissions will receive a message confirming receipt. No phone calls please. We thank all applicants, however only those being considered for an interview will be contacted directly.

Artscape is an equal opportunity employer and is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, programs and services.

ABOUT ARTSCAPE
Artscape is a not-for-profit urban development organization that makes space for creativity and transforms communities. Since its beginning in 1986, Artscape has become recognized as an international leader in creative placemaking, a practice that leverages the power of art, culture and creativity to catalyze change, growth and transformation in communities. Artscape achieves its mission through developing and managing 10 unique cultural facilities—including community cultural hubs, multi-purpose creative spaces and artist live/work projects—and by delivering programs and services that create the conditions for artists to thrive.

Every day, Artscape spaces come alive with the ideas and passion of the 116 organizations and 2,300+ people who work and/or live within our portfolio of buildings. Thirty-two public venues pulse with the energy of the 247,000+ people who take part in exhibitions and performances annually and the thousands more who participate in our programs, tenant-driven activities and city-wide events. Every year, we deliver a plethora of benefits including millions in economic savings to the community.

Over the past year these benefits included:

  • $3.6 million in savings passed on to Artscape artists and organizations on annual commercial and residential occupancy costs
  • Rental rates for artists and not-for-profit organizations 58% lower than gross average rates for commercial spaces in downtown and midtown
  • Over $1 million in annual subsidies to community groups and not-for-profit organizations to access Artscape event venue spaces

Our success is driven by our ability to work effectively across disciplines to align values, leadership, investment and public policy. We work constantly to expand our portfolio, share our expertise and advance the field, offering training, mentoring and coaching, and learning opportunities through our Creative Placemaking Lab and tools and resources on ArtscapeDIY.ca.

Get all the details on upcoming creative placemaking initiatives in Momentum, our latest annual publication available on our website artscape.ca